Why I Love Hubdoc!


It is true that there are other applications available that are totally free, but they can only provide some of what Hubdoc offers. The system offers bank-level security encryption and restricted access. In addition, the files are “read-only,” so neither the accountant, the business owner nor anyone else can alter them.

  • More time to help eCommerce clients flourish Discover how Australian accounting firm Creditte uses A2X to automate bookkeeping processes, saving hours of data entry.
  • If a document is deleted without being copied, or an account is deleted by accident, the business could suffer damages to its reputation and bottom line.
  • These apps, platforms, and services can help SMBs stay ahead of the curve in digital.
  • On the outside, both companies provide data extraction capabilities, but when you look at the detail of the 2, they are world apart in quality, speed and accuracy.
  • Share with your accountant, bookkeeper or colleagues to keep them in the loop.
  • With Corpay One, you can onboard your entire team at no additional cost.
  • Pay your employees back quickly and efficiently using our seamless expense management tool.

As someone who likes to actively manage their bank and credit card accounts, multiple telecommunications bills, utility bills having all of the statements in one place, with one login is an absolute delight! Add your financial institutions and various vendors to Hubdoc and all the bills and statements will be fetched when issued. Accounting connector app permanent addition to Jay Kimelman’s digital toolbelt Jay Kimelman has his hands in many different pots. He’s all about the tech – a workflow automation expert and self-proclaimed “recovering appaholic”. So it makes sense that in 2011, Jay rolled everything he knew about accounting and systems into one – launching his cloud-based accounting firm.

Xero Scoops Up Hubdoc In $70 Million Acquisition

Sync your accounts – This may be the most helpful feature of Hubdoc. One can just connect their key accounts and be notified if there is a new statement or a bill that is due. You can connect your bank accounts as well as the vendors who regularly send your utility and telecom bills. Instead of logging into multiple online accounts to check your statements and bills, you can view all of them with just your Hubdoc credentials at


You get the same bills mailed/e-mailed to you each month from the cell phone, utility, internet provider, and similar services. Hubdoc will extract the key data to drive actionable insights. You can start moving your documents to Hubdoc almost instantly and you will surely figure out how to use it in no time. Thus, getting set up and getting rid of your paper documents may take less time than expected. You can even test it for 14 days to determine if it’s really what you need.

Accounting And Regulatory Update And Financial Reporting For Alternative Investment Funds

We are a technology management, consulting, and outsourcing company specializing in providing best-fit IT and cloud computing solutions to midsize organizations and small organizations that are growing. HubDoc allows an organization to grant access to multiple users, but it does not offer the ability to limit an individual’s access to align with their role. Full access capabilities for any user may lead to errors and incorrect financial records. HubDoc enables several users to make changes simultaneously, but it fails to provide a way for a company to track what changes were made and who made them. You may be using the QuickBooks app – another thing I love! The Hubdoc app takes things a step further – you simply scan a receipt where ever you are, and leave Hubdoc to do the work. Give Hubdoc some time to work, log in and it will have read your receipt and determined where the entry should be posted in your accounting system.

And the more clients they bring on board, the higher status levels they can achieve which means greater discount levels off the plans they manage. Spend less time chasing financial documents and more time running your business. If you are an accountant or bookkeeper you can have your client add their financial institutions and vendors and Hubdoc will fetch their documents. If you receive invoices via email you can forward them to Hubdoc. You can also provide a Hubdoc email address directly to your suppliers and employees, they can send invoices there for Hubdoc to read.

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Hubdoc gives you data capture capability, and provides accurate and real-time data for deeper insights. It’s also a critical function to help businesses manage documents in the cloud because of increasing government requirements to report and hold digital records.

Plus, you can also drag and drop or email scanned documents into your Hubdoc account. You’ll benefit from using Hubdoc because you won’t have to chase and manage bills and statements any longer.


Feel free to comment or share, and for more information, tips, and how-to’s sign up for my newsletter. Check out our courses and free resources to get more help managing your finances. The Hubdoc brand, founded in 2011 , is part of our Top Web Popularity, from 8 sister brands and 2692 competing brands.

At Aldridge, our team stays up-to-date with the latest industry innovations. Our knowledge and expertise can help your business keep pace with leading competitors and create a more efficient work environment for your employees. Contact an Aldridge representative to learn more about how we can help your businessleverage emerging technology. Once a document or an account is deleted on Hubdoc, the data will be lost unless another copy of the document is saved elsewhere. If you or your team make a purchase on the go, just take a receipt photo with your smartphone, forward to the special Hubdoc e-mail, and toss the receipt. It’ll instantly be saved, and the computer will file it, plus pull out important details like date, company, dollar amount, etc. You’ve got a file drawer with folders, with a lot of time opening, filing, and searching for documents whenever needed.

This will help you avoid wasted time searching for missing bills, receipts and statements because they are all stored in one place. More time to help eCommerce clients flourish Discover how Australian accounting firm Creditte uses A2X to automate bookkeeping processes, saving hours of data entry. With that time, the team can focus on high-value advisory tasks that will help clients build better eCommerce businesses. The promise of a paperless accounting system is fulfilled with our implementation of QuickBooks and Hubdoc. Hubdoc automatically extracts key information from your receipts, invoices, and bills putting an end to data entry and filing of paper documents. You can access what you need in one place instead of having to log into multiple sites to retrieve the information. By automatically bringing all of your important documents into a secure hub, all you need to access your data is one login to view and manage your documents for all of your accounts.

Pretty simple and very powerful for practices who are looking to grow. After you connect to your client’s institutions, Hubdoc will start fetching all their statements.

Two years after acquisition of Hubdoc, Xero names Toronto its North American tech hub – BetaKit

Two years after acquisition of Hubdoc, Xero names Toronto its North American tech hub.

Posted: Wed, 29 Jul 2020 07:00:00 GMT [source]

When I returned to Vancouver in 2016 after working in a large corporation for almost 3 years, I was amazed to see how much cloud computing had moved ahead, particularly in the small business accounting field. You or your team members make purchases on-the-go, but receipts often get lost by the time you get back to the office.

You don’t have to chase documents at the end of the month, quarter, or year. All your financial documents are securely stored and managed from one place, giving your business peace of mind. Hubdoc is a Toronto-based start up company that automatically collects financial data from over 700 services, including telecom providers, utilities, banks and online providers. One problem that may arise with having several people access a certain database is not knowing what was changed and who made the change. Considering that Hubdoc is specifically designed to cater to businesses and for accounting purposes, it would be good to have an audit log which the primary user can access. With this, it would be easier to check what specific receipt or bill was deleted.

Get Ready For Year End With Dynamics Gp

HubDoc automatically extracts key data from bills, statements, invoices, and receipts and is available in a mobile version that can be purchased via the Apple or Google Play stores. Read the sections below to find out more about HubDoc and its capabilities. Hubdoc allows your clients to easily capture and manage their bills and receipts. They can upload their documents using their desktop, mobile device, email or scanner – giving you access to the documents you need, when you need them. Once documents are uploaded to Hubdoc, the key data is automatically extracted and synced to Xero as accurately coded transactions with the source document attached. From there the transactions are ready for one-click bank reconciliation.

And for you, it means the same thing, less time having to track down your client’s records, and more time devoted to building your own practice. And when it comes to building your practice that’s what Insightful Accountant’s Advisor Alliance is all about. If you are looking at solutions for expense management and data extraction at volume from financial documents and landed on this page then you are most likely comparing HubDoc to Veryfi. On the outside, both companies provide data extraction capabilities, but when you look at the detail of the 2, they are world apart in quality, speed and accuracy. Hubdoc is changing the way accountants and bookkeepers work. The mobile version of the application allows users to quickly snap a photo of a financial document. The mobile app automatically syncs the data from the photo with the company’s HubDoc account.

As your accountants, we will have access to the documents we need, when we need them, without having to involve you in any tedious process. This allows us to focus on more impactful services, such as providing you with meaningful reports and the counseling you need to manage your organization effectively and with confidence. Marcum LLP is a top-ranked national accounting and advisory services firm dedicated to helping entrepreneurial, middle-market companies and high net worth individuals achieve their goals. Marcum offers industry-focused practices with specialized expertise to privately held and publicly registered companies, and nonprofit and social sector organizations.

ShareFile now offers an integration with Hubdoc, a fast and flexible financial document syncing platform. This integration expedites bookkeeping and financial file storage. Set user roles in Hubdoc so staff can complete tasks like uploading receipts without allowing them access to sensitive data and other features. Choose from user roles like upload only, standard, or accountant/bookkeeper.

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Hubdoc can then be integrated with QuickBooks or — or whichever automated payment service you prefer — so all bills get entered automatically. This eliminates a lot of computer keystrokes from the process, not to mention human error. These apps, platforms, and services can help SMBs stay ahead of the curve in digital. All product names, logos, and brands are property of their respective owners in the United States and/or other countries. All company, product and service names used on this website are for identification purposes only. Use of these names, logos, and brands does not imply endorsement.


The OCR technology will extract relevant information for your hubdoc and bill payment records — date, amount, vendor name, etc. Our specialized knowledge and expertise help you better manage all facets of your organization. To set up Hubdoc, you simply set up an account and get your login information. The software is available on your computer as well as for smartphones and tablets. Please use Microsoft Edge, Google Chrome or Firefox to improve your experience. Share with your accountant, bookkeeper or colleagues to keep them in the loop.

A personalized email address is automatically created for you. Another neat feature is Hubdoc’s Optical Character Recognition capability.

The Hubdoc brand is owned by XERO LIMITED NPV, a company listed in Francfort. The International Securities Identification Number of XERO LIMITED NPV is NZXROE0001S2. The acquisition will continue to have Hubdoc operating independently, while allowing both companies to focus on co-marketing and bundling opportunities. The transactions in your company books get misclassified because it’s hard to tell or remember after-the-fact what they were for. You make purchases online, but have to search e-mail history anytime you want to see the breakdown of what you bought.


You can also drag and drop attachments directly to your Hubdoc account. By setting up vendor rules in Hubdoc all your expenses will be classified and can be published automatically. You can review the details to ensure they are correct in your accounting system prior to payment. Hubdoc is indeed a very easy piece of software to use, but uploading random documents may also require that you review these documents to make sure they are properly categorized. There is also an option to assign tags for better document management. Thus, these can be tasks that can be assigned to a specific person where his access can be restricted. One of the cloud solutions we use for ourselves and recommend to our clients is Hubdoc.

The cloud accounting firm cum small business platform has made four major product announcements at Xerocon, including a program to help individuals actively re-skill for a tech-savvy future. You can take photos on your mobile, use email, scan or upload documents into Hubdoc.

Author: Donna Fuscaldo

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